Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Administrative Practice Assistant. Reporting to the Administrative Support Manager, the Administrative Practice Assistant will be responsible for providing a broad range of administrative support to our firm’s practice groups in an environment where superior client service is emphasized and practiced.
This position will reside in our New York, NY office with a hybrid in-office/remote working schedule.
Key responsibilities of this position include:
• Maintaining case and client files including uploading electronic files to a document management system.
• Processing new business intake and related forms.
• Time entry, answering phones and taking messages, scheduling appointments and coordinating meetings; arranging audio and video conferences.
• Processing expense reports, check requests, scanning, copying, coordinating incoming/outgoing mail, faxes and emails, word processing, arranging travel and preparing travel itineraries.
• Managing attorney calendars.
• Provide legal research, case support and project assistance.
• Developing and maintaining a system/process for tracking matters that require future attention.
• Other duties as assigned.
Experience/Qualifications:
• Bachelor’s degree and one (1) year of internship or professional experience preferred; or equivalent combination of education and experience.
• Strongly preferred prior experience as a legal secretary and/or administrative assistant.
• Must have strong ability to format documents in MS Office programs including Word, Excel, and PowerPoint.
• Demonstrated proficiency in iManage, Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team.
• Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment.
• Flexibility to work overtime is required.
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”
#LI-Hybrid
For positions in NY, the salary range for this job posting is
$52,904.00 – $84,647.00.
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm’s California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or accommodation to use our website or to apply for a position, please call or email the following contacts:
• Professional Staff positions: Please call 888.534.5003 or email GlobalHumanResources@morganlewis.com
• Lawyer/Summer Associate positions: firmattorneyrecruiting@morganlewis.com
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at GlobalHumanResources@morganlewis.com.
The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an “at-will position” and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.
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