About Us
Blank Rome is an Am Law 100 firm with 14 offices and more than 600 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries, and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients, and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the firm to attract and retain the brightest in the industry.
Job Overview
Are you a dedicated and passionate professional known for your meticulous approach to event planning and execution? An exceptional opportunity awaits you as an Events Coordinator within our dynamic events team at a distinguished legal firm. As an integral part of this team, you’ll contribute significantly to the orchestration of internal and client events, ensuring they consistently uphold the high standards that define our firm. Your unwavering commitment to exceptional customer service will foster enduring relationships with both internal stakeholders and valued external clients.
Your responsibilities will encompass a diverse array of events, ranging from engaging networking receptions and informative seminars to elegant dinners. Your purview will extend to critical aspects like financial oversight, budgeting, logistical coordination, negotiation with offsite venues and vendors, on-site event management, and post-event analysis to enhance internal evaluation and accreditation for continued education.
If you have a passion for event planning, possess excellent organizational skills, and thrive in a dynamic environment, we would love to hear from you. Join our team and be part of creating remarkable and unforgettable experiences for our firm and its valued clients.
Please note that this role offers a hybrid working arrangement. Potential candidates must live within commuting distance of our New York office to be on-site 2-3 days per week. In this role, you will report to the Events Manager.
Essential Functions
• Provide comprehensive support in planning and executing both internal and client events across firmwide practices, orchestrating seamless execution from initial requests through post-event reporting.
• Assume on-site event management responsibilities, catering to the diverse needs and requests within our New York office, while also collaborating effectively with other offices/teams when necessary.
• Spearhead meticulous pre-event groundwork, encompassing venue selection, contract negotiations for offsite properties and vendors, and liaising with internal resources.
• Foster effective collaboration by serving as a key point of contact for internal units such as hospitality, facilities, and audio/visual teams.
• Implement stringent financial oversight, meticulously tracking and reporting expenditures, while ensuring events remain within budget.
• Efficiently manage administrative tasks intrinsic to event coordination, ensuring every detail is attended to.Craft and oversee event timelines, tactfully managing key milestones to keep all stakeholders and participants aligned for timely event deliverables.
• Maintain the department’s events calendar.
• Exhibit meticulous control over event materials and giveaways within our NYC office, ensuring an organized inventory.
• Cultivate a comprehensive database of event venues and vendors, nurturing relationships with industry counterparts to secure optimal arrangements.
• Collaborate with the firm’s Continuing Legal Education (CLE) team to ensure appropriate accreditation where applicable.
• Contribute to post-event evaluations through the preparation of insightful reports and meticulous budget reconciliations.
• Embrace additional responsibilities as assigned, demonstrating flexibility and adaptability in your role.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.
The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The firm may modify and amend any job description at any time in its sole discretion.
Skills/Qualifications
• 2+ years of experience.
• Bachelor’s degree, preferably in English, Marketing, or Communications or a related field.
• Excellent written and verbal communication skills with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Excellent project planning skills.
• Ability to handle multiple projects from various staff members while maintaining a high level of professionalism.
• Proven problem solving, critical thinking, and decision-making skills.
• Trustworthy and reliable, ensuring the firm’s standards are upheld
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams)
• Proficient in database management, InterAction experience preferred.
• Proficient in web-based conference call/web-sharing applications.
Compensation
The salary range for this role in New York City is $60,000 – $75,000. Positions outside of New York City will be subject to salary ranges specific to the market for that particular geographic location. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.
In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.
General Expectations
• Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues.
• Contribute to providing the highest quality of service to internal and external clients.
• Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time.
• Understand and abide by firm policies and embrace firm values.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment.
• Comply with safe work practices including compliance with the firm’s COVID-19 policies and safety measures.
EEO Statement
Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law.
Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.
Job Type: Full-time
Pay: $60,000.00 – $75,000.00 per year
Benefits:
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance
Ability to commute/relocate:
• New York, NY 10020: Reliably commute or planning to relocate before starting work (Required)
Work Location: Hybrid remote in New York, NY 10020
Receive emails for the latest jobs matching your search criteria
