Executive Administrative Assistant – Cushman & Wakefield

Job Description

Job Title
Executive Administrative Assistant

Job Description Summary
Responsible to provide administrative and office support to a department, service line or local brokerage services department or specialized team. The majority of duties are administrative in nature with minimal focus on marketing/business development support.

Job Description

· Meet or exceed administrative support expectations.

· Identify and meet needs of internal and external clients.

· Ability to take direction, research projects, and work independently.

· Coordinate and update calendars and itineraries. Keep broker on time for appointments; ensure meeting materials are prepared, transportation and travel arrangements, reservations, etc.

· Update/Maintain contacts, telephone numbers and email addresses.

· Organize and input expenses and charitable contributions, track payments and allowances.

· Review emails promptly, reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders.

· Produce error-free correspondence and presentation materials.

· Create and maintain up-to-date Admin Support Guide to be used in the event of absence.

· Submit error-free time sheets on a timely basis.

· Prepare, revise and blackline proposals

· Copy, digitize and file office documents

· Track all broker inquiries and tours

· Update Costar listings weekly

· Update and maintain electronic flyer campaigns

· Process for payment agency legal bills

· Coordinate broker events

Minimum Qualifications

· 5 years of EAA experience, real estate background preferred

· Bachelor’s degree desirable

Required Skills

· Excellent oral and written communication skills

· C-Suite skills

· Proficient in Word, PowerPoint and Excel

· Organized

· Takes initiative

· Team player

· Flexible schedule for OT

· Multi-tasker

· Sense of urgency about tasks or assignments

· Stable employment background

· Appropriate work ethic/commitment level

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be required to travel outside between properties in varying weather conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for 50-75% of the time; and extend hands and arms in any direction. AAP/EEO STATEMENT C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated. OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.