Office Services Assistant {Office Services) – Duane Morris

Job Description

Office Services Assistant – Office Services – New York

OVERVIEW: Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.

SUMMARY: Supports the firm’s office services related functions including duplicating, mail, fax, supplies, and conference room and hospitality services.

ESSENTIAL FUNCTIONS:
• Responsible for the production of duplicating work, including collating and assembling; involves assigning priorities to work; distributing completed jobs to work originators.
• Responsible for mail related services including USPS mail, overnight express mail and messenger services.
• Assists and coordinates repair of office equipment, including fax, copying and mailroom machines; responsible for contacting appropriate service and monitoring repairs.
• Transmits, receives and distributes faxes and eFaxes.
• Fields office support issues and questions from lawyers and staff members in a cooperative manner.
• As needed, re-stocks supplies in convenience copier and supply areas; may periodically change computer printer toner; lift boxes and move furniture.
• Maintains common areas of the office, including kitchens, conference rooms, and convenience copier areas. Involves regular checking, straightening and stocking of supplies for these areas.
• Answers telephone and e-mails related to assigned functions.
• Provides other assistance as requested by the office manager, attorneys or other staff members

PREFERRED QUALIFICATIONS:
• High school degree or equivalent required. Previous office experience preferred.
• Ability to use general office equipment
• Reliable, self-motivated and organized; interpersonal skills, including a flexible and cooperative attitude; ability to work independently when necessary
• Willingness to work overtime as requested

BENEFITS:
• Comprehensive healthcare, dental, vision, and prescription plans
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and pension plan
• 22 PTO days, 11 paid holidays
• Employee referral bonus ($3,000.00)
• Professional development training
• Back-up (family) care advantage and employee assistance program

PAY TYPE : Hourly

ANNUAL PAY RANGE: $50,000-$65,000

Please Note: The hourly and/or annual salary amount is based on a *good faith* compensation analysis in pursuant of New York City Human Rights Law (NYCHRL) listed under *Senate Bill 9457*. Final starting salary/wage is dependent on the candidate’s experience level, industry expertise, skills and other factors that are defined in the job description.

EEO STATEMENT: Duane Morris is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Shawn Tato, HR Assistant at 215-979-1224.

: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with ourWebsite Disclaimerand (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).

Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.

Duane Morris is committed to protecting personal data and respecting your privacy.

Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.

Disclaimer

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.