Senior Billing Specialist – Akin

Job Description

Location: New York
Schedule: 9:30 AM to 5:30 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Senior Billing Specialist in the Finance department, reporting to the Billing Manager.

The role will reside in the New York office with hybrid work capabilities and will be responsible for supporting clients in the Investment Funds sector. The Senior Billing Specialist is responsible for preparing monthly bills including for more complex/difficult client billing, maintaining billing filing system, working with Collections staff to collect aged accounts receivables, monitoring the e-billing process, and ensuring that special billing arrangements are carried out. The Senior Billing Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm’s clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:
• Meet with partners monthly to discuss WIP and AR inventory, and keeping them informed about potential issues to determine the best course of action.
• Prepare monthly prebills for distribution to attorneys, including for more complex/difficult client bills.
• Monitor office monthly billable WIP and report status to management.
• Communicate with attorneys and secretaries to address any billing questions or report requests.
• Edit, prepare and review finalized monthly invoices for accuracy prior to posting.
• Coordinate annual rate setting process at beginning of new year for assigned partners and clients.
• Revalue rates on prebills as needed.
• Audit prebills to ensure proper rates and/or special arrangements are accurate, and enter approved timekeepers in Aderant.
• Manage Bill Formats in Aderant to ensure invoices meet partner and client requirements.
• Work with Collections staff to collect aged accounts receivables, including driving collection initiatives aimed at reducing loss.
• Process and monitor the e-billing process including confirming that the Bill Distribution Method in Aderant and BillBlast are in sync in an effort to prevent e-billing errors for those clients that are electronically billed, and ensure that invoices are successfully submitted, including monthly estimates of accruals.
• Research rejections, handle appeals, and short pays and client payment disputes in a timely fashion.
• Prepare WIP and Accounts Receivable write-off approval requests according to firm policy.
• Verify daily new business emails and ensure correct input of information and special billing arrangements for assigned clients.
• Handle incoming and outgoing accounting correspondence in a timely fashion.
• Assist cash receipts team to identify payment allocations when application instructions are missing or are inaccurate. Coordinate client refunds as necessary.
• Maintain billing filing system on a monthly basis.
• Serve as a resource for Billing Specialists and Assistants to answer questions and provide advice.

Qualifications (Experience, Knowledge, Skills & Abilities):
• Two year degree required, or four year degree preferred, with specialization in accounting or finance preferred
• Experience supporting clients in the Investment Funds sector required
• 5+ years law firm billing experience required
• A proven track record of forging effective internal and external client relationships
• Ability to solve problems and anticipate needs in a fast paced setting
• Strong proficiency in Microsoft Office applications, including Word, Excel and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills, including ability to effectively communicate with partners, senior management and clients.
• Ability to read, comprehend and follow instructions
• Ability to work independently and with a team
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners
• Ability to use critique of work to improve performance
• Identify issues and problems with assignments
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner
• Strong organizational skills
• Ability to prioritize multiple projects with specific deadlines; strong attention to detail
• Ability to deal with stress around deadlines
• Ability to work extended hours as necessary to fulfill time sensitive responsibilities
• Commitment to professional growth and development

The base salary range for this position in New York is $80,000 to $100,000. Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

#LI-AH1

#LI-Hybrid