Senior Occupancy Planner NY, NY – CBRE

Job Description

Senior Occupancy Planner NY, NY

Job ID

133169

Posted

18-Aug-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Design, Facilities Management, Project Management, Property Management, Workplace Strategy

Location(s)

Bergenfield – New Jersey – United States of America, Bronx – New York – United States of America, Brooklyn – New York – United States of America, East Orange – New Jersey – United States of America, Elmhurst – New York – United States of America, Elmsford – New York – United States of America, Harlem – New York – United States of America, Jersey City – New Jersey – United States of America, Long Island City – New York – United States of America, Manhattan – New York – United States of America, Paramus – New Jersey – United States of America, Piscataway – New Jersey – United States of America, Queens – New York – United States of America, Queens Village – New York – United States of America, Staten Island – New York – United States of America, The Bronx – New York – United States of America, White Plains – New York – United States of America

About the role

Act as SPOC for client and end users with direct responsibility for executing moves, adds and changes in conjunction with facilities team in commercial office spaces. You will analyze space requirements and provide conceptual space plans and recommendations and proposed solutions for a client’s occupancy needs while demonstrating innovation and creativity in delivering facility services. This also includes planning, scheduling, coordinating of facilities moves, and special projects and events. You will also be responsible for the maintenance of furniture inventories, space planning, and related records/files.

This is not a remote role and requires someone to be onsite regularly in New York.

What you’ll do

Demonstrate responsiveness to service requests.

Produce drawings and presentations for internal stakeholder(s) and client facing steering committee meetings (Workplace Managers, Business Unit Directors, Leadership, etc.) for review and feedback; involves facility management team as appropriate.

Prepare test fits, block or stack plan(s); charter(s) and move lists.

Conduct analysis and review of work area(s) affected by move planning to ensure that current location(s) and office availability at destination location(s) is reflected accurately. Collaborate with other team members to gain business intelligence. Responsible for occupancy data within the system of record. May be required to manage space walks for validation and update of occupancy metrics.

Partner with other departments on move and relocation sequencing and execution. Liaise with Facilities Management teams.

Develop scenario space planning tools/models (exit/maintain/grow). Prepare forecasts and analyze space planning trends in general business conditions. Engage with client(s) on programming data, program/load neighborhood tool(s), develop neighborhood(s), adjacency diagram(s), stack plan(s), etc.

Partner with Architectural Vendors and Project Management to investigate code requirements and city or county permits when moving or reconfiguring office space. Make recommendations to Management on necessary space planning code changes and/or requirements and updates.

Attend client meetings; drafts meeting minutes and obtains approvals to proceed when required. Conduct interviews and discussions with client(s) to gather, coordinate and synthesize project requirements, functional, operational, and cultural issues.

Facilitate post-occupancy support and reviews to ensure deliverables were executed and client’s expectations were met.

Evaluate outcomes and implement procedures for improvement. Identify opportunities for improvements by and among the clients and/or companies. Transition project(s) to the Sustaining Management Team and team as needed.

Act as a Subject Matter Expert (SME) for key systems/processes in subject teams and day-to-day functions. Work to build consensus and convince others to reach agreements.

Coordinate and assign tasks to co-workers within a work unit and/or project.

Coach others and share in-depth knowledge of Occupancy Planning and broad knowledge of several job disciplines within the Facilities Management teams.

Set up work unit and/or project deadlines.

What you’ll need

Bachelor’s degree required; master’s degree preferred with a minimum of 5 years of experience related to the delivery of strategic planning services; or equivalent combination of education and experience.

Professional Registration in Architecture or Interior Design preferred.

Certification in Corporate Real Estate, LEED or Facilities Management preferred.

Excellent written and verbal communication skills. Strong organizational, analytical skills and the ability to provide efficient, timely, reliable, and courteous service to customers.

Proficient with MS Office Suite, desktop publishing and CAD/CAFM software including (MS Project, PowerPoint, Excel & Visio).

AutoCAD software experience is required.

CAFM (Computer Aided Facilities Management) software experience is highly preferred.

Why CBRE?
• FORTUNE Most Admired Company #1 in real estate for third consecutive year; Ten years in a row on the list!
• Forbes Named one of the best large employers in America and one of the World’s Best Employers!

Disclaimers
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Equal Pay Disclaimer

CBRE Carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this Sr Occupancy Planner position is $85,000 annually and the maximum salary for this Sr Occupancy Plannerposition is $125,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus basedon CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental Insurance, Health Insurance, Life Insurance, and Vision Insurance.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry’s most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)